CMGT 410 Complete Class Week 1-5 All Individual Team Assignments, DQs – A+ Graded Course Material
Week 1
Individual Project Proposal:
Consider the following scenario: You have been hired by a large company with branch offices around the country to assist with rollout of a new companywide compliance system.
While initially the focus was on implementation of the technology, it was found that success will require at least 10 hours of training for all managers across the country on both the use of the new platform as well as a host of new compliance policies being introduced.
Of the options discussed, it was generally agreed than the training should be hands-on and conducted in person at a central location. This will obviously require getting organizational buy in as not all managers are going to be willing to commit to taking time out from their normal responsibilities just for some training.
In addition, such large scale centralized training has not been done before by this company; therefore, the CEO wants feedback from participants to evaluate the effectiveness of any training sessions.
As a result, your manager has given you the responsibility to develop an outline for a proposed project that would meet this upcoming need.
Submit a 2- to 3-page memo that does the following:
• Names the project
• Briefly describes the project
• Identifies potential stakeholders directly or indirectly involved
• Specifies the overall objective and any outcomes for this project
• Details how success will be evaluated
• Highlights what is needed to ascertain the measurable organizational value (MOV) of this project.
You will need to make some assumptions (it is even encouraged) but the assumptions must be documented.
Discussion Questions
Integrative Project Management Process
Write a 200- to 300-word short-answer response to the following:• What is meant by an integrative project management process and why is this so important? What are the pitfalls if such an approach is not taken?
Project Characteristics
Write a 200- to 300-word short-answer response to the following:• What are some of the characteristics that differentiate projects from other functions carried out in the daily operations of an organization? List some examples of work considered to be a project and work not considered to be a project.
Week 2
Individual Project Task-List:
You have been tasked with the project of organizing a company offsite 2-day training session in which people are brought in from different parts of the country. This entails everything from preparation, accommodations, and facilities.
Submit a 2- to 3-page executive memo summarizing the project"s objective, any scoping boundaries used to define the project, and relevant facts about the tasks or resources.
• Identify all related tasks and resources needed to complete this project.
• Highlight or specify any measurable deliverables relating to your project.
Attach a task list with assigned resources from a Microsoft® Project file that supports what you have outlined in your memo.
Learning Team Project Charter:
Choose a project involving an IT requirement with multiple tasks and human resources. This project must come from a business situation—for example, hardware procurement and installation, network acquisition, implementation, or expansion—in which each Learning Team member contributes background details.
This is a consolidated source of information which lays the foundation for successful completion of any project by identifying your project vision and communicating the overall approach for a project to all key stakeholder audiences.
At a minimum the charter will contain the following:
• Background of the organization and any information or statement of needs that helps explain how the project came to be
• Goals and objectives of the project in language that is both concise and explanatory
• Project scope delineated so that all parties involved are aware of what the project includes as well as what it does not
• Budgetary limitations
• Explanation of sponsors, stakeholders, and as well as how the project team is structured so that there will be no confusion concerning roles and responsibilities
• Project approach your team intends to take to fulfill meeting deliverables of the project
Write 3 to 4 pages on your findings.
Discussion Questions
Accurate Estimates
Write a 200- to 300-word short-answer response to the following:• Why are accurate estimates critical to effective project management? What steps can project managers take to improve the accuracy of estimating projects?
Project Scope and WBS
Write a 200- to 300-word short-answer response to the following:• What argument can you provide as to why a project"s scope must be tied to the WBS? What are the implications are if scope is not adhered to closely?
Week 3
.
Individual Project Budget
The project for the company offsite 2-day training session has been given a preliminary go-ahead. However a budget needs to be submitted for approval.
Write a 2- to 3-page memo explaining the financial implications of your project that does the following:
• Adds costs estimates to your resources (both labor and material) – Refer to websites like the United States Department of Labor for estimates.
• Adds estimates for all task duration and sequencing of tasks (including precedence relations)
• Summarizes any relevant facts about the project duration, number or type of resources, critical task sequencing, and how duration estimates were arrived at
• Highlights if there are any milestones for your project
Include a Microsoft® Project Gantt chart, as an attachment, showing the WBS of tasks (with dependencies) and task sequences, along with any budget or cost reports to support your memo.
Learning Team Project Schedule
This is the core of any project plan used to communicate what tasks are needed and the order of sequence to be done to meet deadlines and deliverables.
At a minimum the section will contain the following:
• Business requirements document (BRD) that provides additional details regarding the expectations (such as user, system, and functional) that must be met for achieving goals of the project
• Work breakdown structure (WBS) showing discrete work tasks and grouped hierarchically that helps to organize and define the total work scope of the project
Write 3 to 4 pages on your findings.
Discussion Questions
Cost and Time
Write a 200- to 300-word short-answer response to the following: While cost and time are critical components of projects, how would you define the quality of a project? Provide some examples of project reporting metrics a project manager could use to measure and communicate the status of quality during a project.
Dependency Types
Write a 200- to 300-word short-answer response to the following:• Provide real-world examples of activities where each dependency type is used: finish-to-start, start-to-start, finish-to-finish, and start-to-finish
Week 4
Individual Project Controls
The company offsite 2-day training session project is about ready to enter the execution phase. However, management has a history of being surprised with projects that finished over-budget, did not adhere to the timeline, evinced waste of resources, or did not meet expectations.
Address your strategy for the following in a 2- to 3-page memo to gain their confidence in your project management abilities:
• Analyze and report unplanned changes
• Evaluate project quality
• Procedures you plan to implement for handling change control issues
• How you plan to communicate whether the project is meeting any stated performance and quality objectives
Learning Team Project Costing
The allocation and cost of resources need to be carefully monitored if a project is to be delivered on-time and on-budget.
At a minimum this section will contain the following:
• Allocation of resources to project tasks (both labor and material)
• Cost estimates for project resources
• Gantt diagram showing duration estimates for all tasks and their sequencing (including precedence relations) and highlighting any critical path(s) arising from task dependencies ultimately determining the minimal duration of a project
In addition summarize any relevant facts about the project duration, number or type of resources, critical task sequencing, or how duration estimates were arrived at, and any financial implications (for example, budget or cost reports of the project as well)
• Develop a baseline for your project plan so that all future variances are captured. Write 3 to 4 pages on your findings
Discussion Questions
High Performing Teams
Write a 200- to 300-word short-answer response to the following:• Since the success of a project rests largely on the performance of the team, what are some techniques a project manager can employ to foster a group of individuals in becoming a cohesive and high-performing team?
Outsourcing
Write a 200- to 300-word short-answer response to the following:• Under what circumstances is it ethically or not in the best interest of project morals to consider outsourcing parts of a project? Provide examples illustrating both and discuss why.
Week 5
Individual Project Postmortem
Now that the company offsite 2-day training session project is over, conduct a postmortem review.
Submit a 1- to 2-page memo that does the following:
• Details the benefits and drawbacks of a postmortem review
• Lists who should partake in this meeting,
• Indicates what you hope to discover at the conclusion
Learning Team Project Evaluation and Control
Complete a 12- to 16-page paper. Include the following components in the paper:
Choose a project involving an IT requirement with multiple tasks and human resources. This project must come from a business situation—for example, hardware procurement and installation, network acquisition, implementation, or expansion—in which each Learning Team member contributes background details.
Project Charter (Due in Week Two)
This is a consolidated source of information which lays the foundation for successful completion of any project by identifying your project vision and communicating the overall approach for a project to all key stakeholder audiences.
At a minimum the charter will contain the following:
• Background of the organization and any information or statement of needs that helps explain how the project came to be
• Goals and objectives of the project in language that is both concise and explanatory
• Project scope delineated so that all parties involved are aware of what the project includes as well as what it does not
• Budgetary limitations
• Explanation of sponsors, stakeholders, and as well as how the project team is structured so that there will be no confusion concerning roles and responsibilities
• Project approach your team intends to take to fulfill meeting deliverables of the project
Write 3 to 4 pages on your findings.
Project Schedule (Due in Week Three)
This is the core of any project plan used to communicate what tasks are needed and the order of sequence to be done to meet deadlines and deliverables.
At a minimum the section will contain the following:
• Business requirements document (BRD) that provides additional details regarding the expectations (such as user, system, and functional) that must be met for achieving project goals
• Work breakdown structure (WBS) showing discrete work tasks and grouped hierarchically that helps to organize and define the total work scope of the project
Write 3 to 4 pages on your findings.
Project Costing (Due in Week Four)
The allocation and cost of resources need to be carefully monitored if a project is to be delivered on-time and on-budget.
At a minimum this section will contain the following:
• Allocation of resources to project tasks (both labor and material)
• Cost estimates for project resources
• Gantt diagram showing duration estimates for all tasks and their sequencing (including precedence relations) and highlighting any critical path(s) arising from task dependencies ultimately determining the minimal duration of a project
In addition summarize any relevant facts about the project duration, number or type of resources, critical task sequencing, or how duration estimates were arrived at, and any financial implications (for example, budget or cost reports of the project as well)
• Develop a baseline for your project plan so that all future variances are captured.
Write 3 to 4 pages on your findings.
Project Evaluation and Control (Due in Week Five)
A project must be executed effectively and with minimal waste to establish confidence. A plan for performance measurement requires identifying which critical element should be measured, how they are measured, and when they are measured to communicate if the project is on track.
At a minimum the section will contain the following:
• Measurable objectives identified as milestones on the Gantt chart
• Risk mitigation strategy for analyzing and reporting unplanned changes as well what procedures you will plan to implement for handling change control issues
• Description of project reporting regarding the on-going evaluation and status of project efforts to stakeholder and participants on the project team
• Method for determining whether the project has met its objectives and how the project is terminated
Write 3 to 4 pages on your findings.
Learning Team Instructions Team Project Presentation
Prepare a 10- to 12-slide Microsoft® PowerPoint® presentation of the entire Learning Team Project, as completed in Weeks Two, Three, Four, and Five.
Include detailed speaker notes.
Discussion Questions
Change Requests
Write a 200- to 300-word short-answer response to the following: How should a project manager respond to a change request from a sponsor that is clearly beyond the scope of the project?
Successful Project Risk Management
Write a 200- to 300-word short-answer response to the following: What can be done to ensure effective and successful project risk management?
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